Organising an afterwork: registrations counted, a bar of the right size

For an afterwork, Carton Blanc sends the invitation, collects registrations on a page, closes at the capacity of the venue, reminds those who have not registered and checks arrivals off on a phone.

An afterwork depends on the size of the bar: too few people and the mood drops, too many and nobody finds a drink. Venues ask for an indicative number a few days ahead, and the organiser rarely has more than a group message to guess it.

Carton Blanc supplies that number. Guests register, the count updates with each reply, and the waiting list prevents overbooking. For a regular afterwork, the calendar of drafts is copied from one event to the next.

How Carton Blanc handles this event

Invitations

The invitation goes out with a simple flyer: date, venue, time. You import the addresses of the team, customers or network, and you read the text before it goes out.

Registration

Each guest registers in a few seconds on the afterwork page and receives a confirmation. No account is asked for.

Waiting list

When the bar's capacity is reached, later guests go on a waiting list and are told so. You avoid the "we'll see on the night".

Reminders

The D-14 reminder goes to guests who have not replied. For an afterwork, the reminder the day before matters more than any other, because it fixes the time and the address in mind.

Check-in

At the entrance, you check arrivals off on a phone. The next day, the follow-up message thanks those who came.

The recommended mailing calendar

An afterwork is organised on a shorter horizon than a gala: four weeks are enough. You can keep only the invitation at four weeks, the reminder at two weeks and the reminder the day before, and adjust the dates of the drafts.

1. D-42 · Six weeks before

   Optional for an afterwork: the date announcement, useful for a year-end event.

2. D-28 · Four weeks before

   The invitation: venue, time, flyer, registration link.

3. D-14 · Two weeks before

   The reminder to guests who have not registered.

4. D-1 · The day before

   The reminder to registered guests: address, time, calendar link.

5. D+2 · Two days after

   The follow-up message, with the date of the next afterwork.

Organiser's tips

1. Pick a day that keeps diaries free. Tuesday and Thursday draw more than Monday and Friday. A single regular slot becomes a habit.
2. State the duration. "From 6 pm to 9 pm" reassures those who have to get home. A finishing time increases registrations without reducing attendance.
3. Tell the bar the number a few days ahead. The number registered a few days out is a fairly reliable figure, with a margin depending on the audience.
4. Check people in to learn. Check-in shows who registers without coming. After three events, you know what share of your registrants actually attends.

The flyer for this event

Photo flyers and typographic posters suit afterworks: a large date, a venue, a time. You create them free of charge in your account.

See the flyers for this occasion

What Carton Blanc does not do

Carton Blanc is not a ticketing tool: it takes no ticket payments and sells nothing to guests. No email is sent without the organiser's approval. There is no advertising, no resale of data and no free plan.